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Trying to figure out the perfect timeline for your wedding day is no easy task and I’m sure your wedding day seems like a long ways away, but the earlier you can figure out what your day looks like, the better. We’re going to help keep you from waiting until the last minute and really guide you in what the best itinerary might look like for your wedding day. Let’s dive in and get this done together.
A timeline of events for the day will help ease those pre-wedding jitters you might experience. But there are a few things to consider before putting anything together. Every photographer will approach a wedding day very differently so make sure you do some timeline talk with them and your coordinator to determine what would work best for your day. This is not a perfect timeline for ALL weddings. It is simply a suggested timeline to use as a guide.
I love planning “all the things” but remember you also need to enjoy your wedding day. It only happens once and it goes by in the blink of an eye. We want you to enjoy every minute of your day and the last thing we want is for you to be out in the hot sun away from all your friends and family. So make sure you enjoy these first moments as Mr and Mrs.
Do you want your guests talking about how amazing your wedding was for years to come? Remember to keep them in mind as you plan out your day. Having a good flow to your day will allow the guests to have a good time and enjoy the celebration. Consider the amount of venue locations, how far people need to walk, how late the party goes, how long the ceremony lasts and how long speeches or traditions take. All of these details add to the overall experience of your wedding day.
What’s the most important element to your wedding day? Would you believe photography is the answer, 9 times out of 10? It’s the most important thing from your wedding day that you can keep with you forever. Having the correct timeline will provide you with the best opportunities for better photos and a better experience overall.
It’s so important to talk to your planner about the timeline. Most planners will do this automatically for you during the final weeks leading up to your event. The photography timelines we provide is just a rough outline for what has worked really well for our clients. It might not work for all planners. Usually your planner will consult with the other vendors you hired to determine if the timeline is appropriate. However, if you’re not working with a planner then the schedules below may help you quite a bit.
Some venues have coordinators or catering managers that have lots of experience managing the wedding day flow. If your wedding includes something like this then we definitely want to bring them into the loop on the flow of your day. They have so much experience and knowledge about knowing the best times to start and end things.
Most of the vendors you hire probably have never worked together. Although, each vendor brings a unique skill to your day, it is possible that each has their own unique needs. This is why the timeline is just so darn helpful. It puts all the vendors in check for when things are happening. It will help all of us to do what we do best at the appropriate time without overlapping or interference. Save yourself the stress and put a solid schedule together and your wedding day will go smoothly.
Questions to ask yourself: What time does the sun set on your wedding day? Why is this important when it comes to photography? We primarily shoot with natural light, so we want to get most of our photos done while there is enough daylight. And we want to use some time during the final hour of the day for what photographers like to call the Golden Hour. This is the time during the day that occurs one hour after sunrise and one hour before sunset. Since most weddings are during the day, we like to use the evening sunset as our Golden Hour opportunity. Here we’re able to get a ton of amazing looking photos of the bride and groom in a very little amount of time. We plan for 20 minutes but if we only end up getting 5 minutes it would still be worthwhile. Once you know what time the sun is setting then you’ll have an idea on how to fit everything in your schedule around it.
It really depends on how the photographer works, how your day is ordered, all that will be occurring throughout the day and of course, what you want or don’t want photos of. Most couples want the extra photographer for the peace of mind in knowing you’re covering two angles especially during those important moments when one person can’t always be in the same place at the same time. We almost always work with a second shooter for weddings 8hrs or with multiple locations.
This is such an important question for us. Why? Because it can affect how we operate. Because every videographer works differently they may have their own set of requirements to get the shots they need to get. Sometimes our approach works really well with videographers who film in a more documentary style just capturing things as they happen. If we connect with a videographer that creates more movie like trailers it could mean more time is needed during the process which could mean more time added within the timeline. It’s best when there is only one director and both photo and video can flow simultaneously as one. Rather than taking turns going back and forth. This is another reason why it helps that your photographer has experience working with the videographer. It’s not essential but it is helpful. Consult with your photographer or videographer on which styles would best compliment the other or if they have any recommendations for who to work with.
There’s just so much content on this topic that we decided to make this a two part blog post so check back soon for part 2 of creating your wedding day timeline. xoxo